Windows XP Postage Charge Ticket Instructions

Installing the font for Postage Charge Ticket

First, Right click on the barcode font 3of9 link
Choose “Save target as” and save the file in a folder in your Userdata as a .tff file

3of9.ttf

Right-click on the WFU Postage Charge Ticket link
Choose “Save target as” and save the file in a folder in your Userdata a .xls file

WFU Postage Charge Ticket.xls

You will need both of the above files for the following process and for future mailings from your department.

Installing the font for Postage Charge Ticket

  1. Left click on the Start menu.
  2. Click on Control Panel.
  3. Double click on Fonts.
  4. Click on the File menu.
  5. Click on Install New Font.
  6. In the window that opens, under “Folders”, double click the C drive.
  7. Scroll down the C Drive, and double click Userdata.
  8. In Userdata, double click the folder name containing 3of9.ttf.
  9. 3of9.ttf should appear in the box above where you are searching folders.
  10. Highlight 3of9.ttf in the box and click OK.
  11. If you have difficulty installing the font, contact your usual technical support team.

Completing and Printing Postage Charge Ticket

  1. AFTER the font is installed, open up the WFU Postage Charge ticket.xls file.
  2. Barcodes should appear on the Excel document as a result of the new font installed. If the bar code does not appear, please contact Tina Cole at 716-2030 or tscole@wfubmc.edu.
  3. Key in your Department Name, E-mail, and Department Budget Code in the first of the four tickets; the forms will automatically fill these fields on the other 3 tickets. You will need to Date and Sign each time you use a ticket.
    1. Valid Chart Codes: R (Reynolda Campus), H (Reynolda House), F
      (Development Foundation), X (WFU Foundation).
    2. The Fund Code will default to 111111. If you are charging the Postage to a different fund number, overtype the field. (For example, your fund number may begin with P, RG, SU, D, CG, A, RC, HCP, HGA, HRC, or ER).
    3. The Account Code will default to the postage allocation account code 70026.
    4. Type in the Activity and/or Location Codes as needed.
  4. Copy or print these slips in advance as needed. Each sheet provides four separate postage charge tickets.
  5. You may overtype fields in tickets 2-4 as needed, but be aware that you will overwrite the excel formulas in those cells. You may save a changed PCT to a different name and maintain your original PCT intact, or you can always download a fresh copy of the PCT from this webpage.

IMPORTANT:  the General Ledger numbers must be typed so that the barcode will properly format. Do not manually complete the Postage Ticket.

Using the Postage Charge Ticket

  1. Date and sign the ticket.
  2. Rubber band a ticket to bundles of mail, paper clip it to individual letters, or tape it to larger packages.